Privacy notice
How this Document Management System processes information.
Information processed
We process KingsChat account details needed to sign in, your organisational role and access assignments, and the documents, recordings, comments, shares and reports you submit. We also keep security and audit records needed to operate and protect the service.
How it is used
Information is used to authenticate users, control access to documents, support collaboration, send service notifications and maintain an audit trail. If you use an AI or transcription feature, the relevant text or audio is sent to the provider configured by the system administrator.
Storage and access
Information is stored securely. Access is limited by role, department, ownership and explicit sharing, and provider credentials remain protected.
Retention and requests
Retention, deletion, export and privacy-request procedures are set by the organisation operating this DMS. Contact your DMS administrator for the applicable policy or to request access, correction, export or deletion where available.